Internal · Not indexed

Xero templates.

Branded invoice and quote templates for Xero. Download, upload to Xero as a custom branding theme, and you’re done. Self-contained — logo embedded, all merge fields wired.

Download

.docx · Invoice
ANYPRINT Invoice
A4 · Logo, customer block, line items, VAT, payment details
Download →
.docx · Quote
ANYPRINT Quote
A4 · Logo, customer block, line items, terms, validity
Download →

Upload to Xero

  1. In Xero: Settings (top-right) → Invoice settings.
  2. Click New Branding Theme → Custom .docx.
  3. Name it “ANYPRINT”.
  4. Click Upload your custom file next to Invoice, pick anyprint-invoice-v8.docx.
  5. Click Upload your custom file next to Quote, pick anyprint-quote-v8.docx.
  6. Save. Existing invoices/quotes can be re-rendered against this theme via Print PDF.

What’s in each template

  1. Header: ANYPRINT logo + big INVOICE / QUOTE label and number.
  2. Customer block (left): contact name + physical address.
  3. Document meta (right): number, dates, reference / expiry.
  4. Line items table: Description · Qty · Unit price · Amount.
  5. Totals: Subtotal · VAT · Total. Invoices also show Amount Due in brand red.
  6. Footer:
    • Invoice: bank details + payment terms.
    • Quote: validity / terms / notes.
  7. Bottom strip: contact line + “Trading name of Webgro Ltd, part of Broadbridge Group” + VAT and company numbers.

Merge fields used

Xero auto-fills these placeholders. The line-item row gets repeated per line.

FieldWhere it appears
«ContactName»Customer block (both)
«ContactPhysicalAddress»Customer block (both)
«InvoiceNumber» / «QuoteNumber»Top-right + footer reference
«InvoiceDate» / «QuoteDate»Document meta
«InvoiceDueDate»Invoice meta only
«ExpiryDate»Quote meta + terms paragraph
«Reference»Invoice meta
«*Line.Description / Quantity / UnitAmount / LineAmount»Repeating line-item row
«SubTotal» / «TotalTax» / «Total»Totals block
«AmountDue»Invoice totals (highlighted)
«PaymentTerms»Invoice payment footer
«Summary»Quote notes block

Editing the templates

  1. Open the .docx in Word (or LibreOffice/Pages).
  2. Edit anything you like — copy, layout, terms text.
  3. Don’t change the chevron-wrapped placeholders («…») unless you want a different field. Xero recognises only the exact names listed in their docs.
  4. Save as .docx.
  5. In Xero, in the same Branding Theme, click Change next to the document type and re-upload.

If you want different bank details / VAT number

The current footer uses placeholders for Webgro Ltd: sort 04-00-04, account 84212525, VAT 416 7727 80, Company 09144528. Edit the footer in Word before uploading. Yours may differ.